Rotary Club of Hong Kong South *("we", “us”, “our”) are committed to protecting and respecting your privacy.

This policy and any other documents referred to on it sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.rchks.org you are accepting and consenting to the practices described in this policy.

Information we will collect from you

We will collect and process the following data about you:

Information you give us. This is information about you that you give us by filling in forms on our site www.rchks.org or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our sites, make any donation search participate in discussion boards or other social media functions on our sites, enter a competition, promotion or survey, share data via a mobile  app's social media functions, submit feedback and enquiry and when you report a problem with our sites. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and photograph, company, job title, date of birth, anniversary, marital status.

Information we collect about you. With regard to each of your visits to our sites we will automatically collect the following information:

  • technical information, including the Internet protocol (IP) address used to connect your device to the Internet your login information, browser type and version[operating system and platform, the type of mobile device you use (Device),] a unique device identifier (for example, your Device's IMEI number, the MAC address of the Device's wireless network interface, or the mobile phone number used by the Device), mobile network information, your mobile operating system the type of mobile browser you use (Device Information);
  • information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our sites (including date and time length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) methods used to browse away from the page, and any phone number used to call our donor service number.

Information we receive from other sources. This is information we receive about you if you use any of the other websites we operate or the other services we provide. In this case, we will have informed you when we collected that data if we intend to share those data internally and combine it with data collected on this site. We will also have told you for what purpose we will share and combine your data. We are working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies). We will notify you when we receive information about you from them and the purposes for which we intend to use that information

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our sites. For detailed information on the cookies we use and the purposes for which we use them, see below.

Information about our use of cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

We use the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
  • Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies

You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

Uses made of the information

We use information held about you in the following ways:

Information you give to us. We will use this information:

  • to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, promotions, services that you request from us;
  • to provide you with information about other activities we undertake including on donations, updates on works we carry out;
  • to provide you, or permit selected third parties to provide you, with information about us which we feel may interest you. If you are an existing donor, we will only contact you by electronic means (including but not limited to e-mail, SMS, WhatsApp or similar) with information about goods, services and activities similar to those which were the subject of a previous sale or in which you have expressed an interest including but not limited to our fund raising and activities involving donors and donations. If you are a new donor, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data.
  • to notify you about changes to our service;
  • to ensure that content from our sites is presented in the most effective manner for you and for your device

Information we collect about you. We will use this information:

  • to administer our sites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • to improve our sites to ensure that content is presented in the most effective manner for you and for your device
  • to allow you to participate in interactive features (if any), when you choose to do so;
  • as part of our efforts to keep our sites safe and secure;
  • to measure or understand the effectiveness of promotions aimed at you and others, and to deliver relevant promotional material to you;
  • to make suggestions and recommendations to you and other users of our sites about aspects of our work that may interest you or them.

Information we receive from other sources. We will combine this information with information you give to us and the information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).

Disclosure of your information

You agree that we have the right to share your personal information with:

Selected third parties including:

  • other Rotary clubs, Rotary 3450 District or Rotary International, our partners and projects we cooperate with
  • analytics and search engine providers that assist us in the improvement and optimisation of our sites

We will disclose your personal information to third parties:

  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation and other agreements; or to protect the rights, property, or safety of Rotary Club of Hong Kong South Limited our donors, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to ask us not to process your personal data for direct marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. 

You can also exercise the right at any time by contacting us by one of the following ways;

EMAIL US:
secretary@rchks.org or use our contact form

CALL US:
+852 2521 0488

WRITE TO US AT:

Rotary Club of Hong Kong South Limited
Attn: Club Administrative Secretary, Catherine Chu

p/a Qualidux,
8/F, Derrick Ind. Bldg.,
49 Wong Chuk Hang Road,
Hong Kong SAR

Our sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

Change to our Privacy Policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed through our contact form on this website.

 

Rotary Club of Hong Kong South Limited
Privacy Policy - v1.2 - Aug ‘23